Privacy policy

• Person is an identifiable natural person, for example an employee or a contact person.
• Personal data is information that is directly or indirectly linked to a Person.
• Data controller is the party that defines the purpose of the processing of the Personal Data.
• Purposes of processing is a documented and justified purpose for a specific processing of Personal Data.
• Legal basis for processing is the legal basis for a specific processing of personal data.
• One Data processor processes Personal Data on behalf of the Data Controller. The processing is governed by a Data Processing Agreement (DPA) between the Data Controller and the Data Processor.
• Anonymous data is data from which all identifying elements have been removed, making it impossible to link the data to an individual.
• HMF is short for The Norwegian Retailers' Environment Fund.

The Norwegian Retailers' Environment Fund (organisation no. 920 006 507), represented by the CEO, is the data controller for the organisation’s storage and processing of personal data. HMF places great emphasis on processing all personal data responsibly and in accordance with applicable laws and regulations. This privacy policy provides information about HMF’s processing of personal data in general.

HMF is the data controller for:

• Employees, former employees, consultants, job applicants and any referees.
• People who have contacted HMF by email or via the contact form.
• Recipients of newsletters.
• Survey participants.
• Contact persons at members, partners and suppliers.
• People involved in project applications.
• People involved in projects and cleanup actions organised by HMF

The personal data processed and stored are:

• General contact details such as name, address, email, telephone number and similar.
• Job applicant and employee information.
• Information related to the content of communications, such as emails, text messages, etc.
• History of the use of our website.
• Images from projects and cleanup operations (for editorial use only).

Examples of processing activities include:

• Recruitment and administration of employment relationships.
• Respond to enquiries and requests relating to HMF’s activities or processing of Personal Data.
• Manage consent.
• Exercise individual rights such as access, correction of information, etc.
• Communicate information, newsletters, etc.
• Conduct surveys.
• Marketing
• Communicate information about The Norwegian Retailers' Environment Fund’s activities on social media

The Norwegian Retailers' Environment Fund may combine Personal Data collected from different services, provided that the data has been collected for the same purpose.

All processing activities have a lawful basis for processing, for example:

• To comply with a legal obligation to which HMF is subject, for example the administration of employment relationships, entered into agreements, or the storage of information due to statutory requirements relating to accounting matters.
• Explicit consent.
• Safeguarding HMF’s legitimate interests (provided that the interests of Individuals are safeguarded), for example in connection with defending against or asserting a legal claim, preventing loss or damage, or preventing actions that could compromise Individuals’ Personal Data.

Individuals may at any time:

• Withdraw consent to processing activities based on consent.
• Obtain access to their personal data.
• Change your personal data.
• Request the deletion of their Personal Data.
• Request restriction of processing, or object to processing.
• Request transfer of your Personal Data.

HMF stores Personal Data for as long as necessary to fulfil the purpose of the processing. Statutory rules, for example related to storage for accounting purposes and other legal obligations, may make it necessary to store Personal Data for a longer period. Continued storage may also take place when it is necessary to safeguard HMF’s legitimate interests, such as to establish, exercise or defend a legal claim.

The protection of Personal Data is of great importance to HMF. We work continuously to maintain security and protect Personal Data against accidental alteration, deletion or disclosure to unauthorised parties, both externally and internally. Our security procedures include the protection of personnel, data, IT systems and infrastructure, internal and public networks, as well as office buildings and technical facilities.

The Norwegian Retailers' Environment Fund uses cookies and similar technology on our website. When you visit www.handelensmiljofond.no, cookies may be stored on your computer, mobile phone or similar device. Cookies help us identify which parts of our website are the most popular, which pages are visited and how long they are visited for. The information is used for analysis, marketing and development, so that we can improve both our website and our services.

We use Cookiebot to collect and store your consent to cookies. You can change this consent at any time by clicking the Cookiebot icon in the bottom left-hand corner of our website. In Cookiebot, you will also find detailed information about the cookies we use.

No external third party may use your Personal Data for its own purposes. HMF may disclose Personal Data to Data Processors that perform services for HMF and other partners. The Data Processors and partners may only use the Personal Data for the purpose for which it was collected, and to perform services for HMF. The relationship with such third-party providers is governed by Data Processing Agreements or equivalent agreements. Personal Data is only disclosed to public authorities in accordance with the law and applicable regulations.

All processing of personal data that we undertake takes place [as a starting point] within the EU/EEA area.

The company may transfer personal data to recipients outside the EU/EEA in accordance with the requirements of the General Data Protection Regulation (GDPR). If transfers take place to countries not approved by the European Commission, we use appropriate safeguards, including the European Commission’s Standard Contractual Clauses (SCC), to ensure an adequate level of protection. Where necessary, we also implement supplementary measures to safeguard privacy. You can contact us at stian@handelensmiljofond.no for more information about transfers and security measures.

Please feel free to contact us by email at stian@handelensmiljofond.no, or by using the contact form at www.handelensmiljofond.no

If you believe that HMF’s processing of Personal Data is in breach of applicable data protection legislation, you can submit a complaint by email to stian@handelensmiljofond.no, to the Norwegian Data Protection Authority or to another relevant supervisory authority.

The Norwegian Retailers' Environment Fund reserves the right to amend the privacy policy at any time. The latest and current version of the privacy policy is available at all times at stian@handelensmiljofond.no, or upon request.